Meeting Minutes

DCSCO Agenda October Meeting

Oct 6, 8:15am - 10am

Minutes

Board Organization

  • New Roles
    • Maureen - President
    • Natsuko - Finance and School Contact
    • Satish - VP in charge of volunteers (absent)
    • Cynthia - New communication director


Teacher Liaison

  • Comments/Questions
    • Lack of teacher response
    • How can DCSCO help? Help us help you. Avoid asking parents for multiple small checks and focus on direct donation. What can DCSCO pay for?


Principal

  • Comments/Questions
    • Set up weekly meetings with DCSCO Lead to encourage open communication
    • Communicate school policy to honor volunteers at Tea-Money from DCSCO is not to honor parents
    • Gift Cards from DCSCO to honor/acknowledge teachers
    • Hoodies/Jackets for teachers


President Report

  • Room Parent List- no middle school involvement
  • October newsletter
  • Open positions that need volunteers
    • Volunteers for picture day is full
  • Volunteer Data Entry
    • Badges Up to date
  • Grant for Earth Alert submitted
    • Follow up in December


Vice President Report

  • Memento Reimbursement (VP)
  • Honoring past board members (VP)



Finance

  • Discussion of Discretionary Funds-increase next year
  • “How to” guide for teachers so they know the process and procedure for requests and approvals
    • Still time to make wish list items
  • Direct Donation Drive - Success!
    • Total Raised $43,000 still need to add matching donations
    • Class Celebrations- Kona Ice October 20th/option for parents to purchase

Communication

  • Welcome Cynthia!


Board Business

  • Chorale Program
    • Music 3-5/We will not be bringing it back
  • Art in Action
    • Training- still need more parent volunteers
    • Setup meeting for kickoff of all current volunteers
  • Night of the Arts to be scheduled


Committees

  • Walk a Thon 10/27
    • Committee Report
  • Pumpkin Auction 10/31
  • Teacher Luncheon Report
    • 11/3 Diwali Potluck
  • Movie Night
  • Family Restaurant Night
    • Red Robin 10/11, Chipotle 11/2, Smashburger 12/7
    • Addlunch options for staff
  • Red Ribbon Week?
    • School Song - $1500
  • Box Tops
    • Committee Lead Misty
  • Goodwill Truck
    • 11/4 Girls scouts to make announcements
  • Elementary Dance
    • 11/17 Cynthia Lead
  • Spring Fling
  • Art in Action



Approved via email

  • 1. 8/24 - approved up to $300 to order 12 volunteer mementos
  • 2. 8/28 - approved up to $230 for BrainPop subscription for Mr. Duka
  • 3. 9/12 - approved up to $350 for the Recycling Club (last year's budgeted amount was $160 which was rolled over into this year's budget)
  • 4. 9/13 - approved an additional $1,809.55 for extra supplies from Art in Action
  • 5. 9/15 - approved increase of teacher supplies/materials reimbursement from $100 to $200 for teachers with 5 years or less teaching experience (estimated increase of up to $1,500)
  • 6. 10/4 Cynthia joins board as the communications chair



DCSCO Meeting

September 8 2017 8:15am

Teacher Liaison

Communication needed about what DCSCO does

  • Website
  • Teacher education
  • Last minute back to school handouts
  • Where does the money go?
  • Less is more – talking to staff at meeting before school, talking points

Feedback from Forms:

  • Classroom help vs. school wide help
  • Dance details

Direct Donation

  • $17K successful

Art in a Box (Grades 3-6)

  • En Route
  • Teachers run art projects
  • Teacher communication
  • Art Gallery at Holiday concert? Night of the Arts
  • Keep a few pieces for art show
  • Techers will store the projects for the year
  • Parent volunteer option
  • More information
  • Login info had been sent, will resend
  • Alma to send art in action info

Wish Items /Soliciting Donations

  • Send out request to add to wish list
  • New wish list 2018-2019
  • Different platforms for individual lists
  • Too many asks. Different audiences, different donations
  • Science camp funding?
  • Specific fundraisers for specific causes
  • Natsuko to send wish list template

DCSCO Board

Volunteer

  • Classroom help
  • Entering data from BTS volunteer form
  • Movie Night 2 leaders. Division of labor – DCSCO popcorn machine clean up. Tip janitors
  • Key to shed – Natsuko and Terri
  • Walk a Thon volunteers 4 areas (logo, swag, food, and volunteers) Need initial meeting week of Sept 18
    • Website – starting in two weeks
    • Whole foods – donation
    • Use staff lounge for meetings
  • Other committees
    • Direct donation
    • Family Night
    • Flyers
    • Other restaurants – Fiorello
    • Dance
  • More volunteers
    • Data Entry


Board Meeting

  • Maureen to write agenda for Oct

Communication

  • Add paragraph in DCS newsletter
  • Volunteer call out – generic Walk a thon meeting?
  • DCSCO newsletter
  • Maureen to add gallery info
  • Web hosting Switch to G Suite approved
  • Maureen to follow up with Lisa regarding Go Daddy
  • Host Red Ribbon Week – Facebook – When, what, 10/23-27
  • Posting minutes-
  • Maureen to post links to all minutes

Financial

  • 2016-2017 updates
  • 2017-2018 financials
  • Check signers - Need to complete form at Keypoint